Tag Archives: Exhibition Hall in Kolkata

When you organise an exhibition, choosing the right hall has a large impact on the event’s success. It is crucial to select a property that is well equipped with basic amenities. The location determines the event date, visitor experience and other arrangements. So, before you select the Exhibition Hall in Kolkata, it is advisable to do a site survey. This way, you can avoid unnecessary hassle before the event.

Factors to Consider While Choosing Exhibition Hall Venue

1. Location

This is one of the crucial points that you must consider before booking an exhibition hall. Choosing a convenient location is beneficial in multiple ways. If the attendees are travelling from overseas, you can host the event near the airport. Some people prefer halls located at the heart of the city. The visitors should get access to all modes of transport while going to the hall. Hence paying attention to location is important for logical reasons.

2. Parking

Does your exhibition venue have a parking lot? This is important so that the attendees can park their cars without hassle. If the parking is not available, the visitors are likely to start complaining.
If there is no parking available, you will have to reserve an area nearby. To do this, you have to bear additional costs since asking your visitors to pay for the ticket is improper. For convenience, you can arrange shared car rides for your attendees. This way, you are able to create a good impression on them. Providing a valet service is also important for gala events like an exhibition.

3. Hall Capacity

While choosing an exhibition hall, you should check its accommodation capacity. Any event site should comfortably fit an approximate number of 500 guests. A spacious hall allows easy movement for the guests. This way, they do not feel any congestion while seeing the entire exhibition.

4. Assess the space

The venue should accommodate all the freight requirements. Before you book the hall, you should assess the floor space, directional signage, lift and parking, etc. Check for restrictions, if there are any. Location and security are also important which determine your choice of the exhibition hall. This way, you can arrange a good exhibition for your visitors.

At Rituraj Properties, you can rent from a wide variety of exhibition halls for your business events. The properties are spacious, well equipped, and the pricing is low.

You might need an exhibition hall for different purposes. It can be for a business trade show or a personal requirement. Choosing the right venue is crucial and integral to the entire planning process. The hall’s location, type, and size is a guaranteed method of putting up a successful show to impress visitors. It also helps maximise the business benefits of attending the exhibition.  

 

You can consult Rituraj Properties for spacious exhibition halls in Kolkata. They are renowned for top class, air-conditioned business centres and properties so that the customers can organise their events as per international standards. 

 

Tips to Consider While Selecting Exhibition Halls  

 

The entrance and exit points 

 

If you invite a large number of visitors for your exhibition and show display, you should consider the entrance and exit points of the hall. Ensure that the entranceway is large with no chances of congestion. You can manage the traffic flow smoothly with careful observation. If your exhibition stand is adjacent to the entrance, the visitors can walk past it without noticing.  

 

You should make arrangements so that the visitors go through every stand or stall before exiting. Again, if you choose an exhibition stand closer to the exit, the visitors are most likely to overlook your display.  

 

Emergency arrangements  

 

Every exhibition hall is most likely to accommodate a large gathering. Hence it should definitely have all proper emergency arrangements in case of any disaster. Ensure that you do not have to take the liability of an accident because of improper planning.       

 

Volume 

 

Another fundamental determinant is the capacity volume of the exhibition hall. It will decide how many guests and visitors you can accommodate entirely. You can also decide the total number of stalls to put up. All this is dependant on how spacious and open the space is.  The higher capacity of the venue can turn your business exhibition into a profitable event. A spacious hall also lets the visitors move around freely without feeling suffocated.  

 

Location 

 

A good location is a key determinant to rent an exhibition hall. Always think from the visitor’s point of view. Consider where your delegates are coming from so that they find it easy to reach the venue faster. Prioritise finding a place located in the heart of the city, with easy accessibility to all the main transportation facilities. Even if they have a personal car, they should be able to locate the venue easily. The hall areas should also have a good, spacious parking facility or a big hassle.  

 

Ask for a floor plan of the entire exhibition hall so that you can inspect the place thoroughly. You should also check the security systems of the venue, the contacts, the reputation of the staff, clients for a better decision.